Job Purpose:

Responsible for managing contracts and legal document administration, required to manage records and update all concerned parties on progress. Manage the consolidation of comments from all stakeholders and facilitate the signature processes. Responsible for updating contract and legal document templates, along with guidance note and checklists, for the department to serve the wider Group, on the instruction of the lawyers in the department. Maintaining confidentiality among the executive-level team and representing the organization to other businesses at the executive level. Responsible for managing administrative Team and organizing works schedules and directing administration workflows.

Roles and Responsibilities:

• Assist in formatting contracts, templates, forms, general conditions, regulations, policies and department work instructions as directed by the management.

• Prepare amendments to minor contracts for review by the Line Manager. Create and update sensitive contracts via Contracts Approval System (Q-CAS) as instructed.

• Collate suggested changes to templates, checklists and guidance notes and propose amendments to Line Manager.

• Review all existing contracts in a systematic manner, conducting audits with the relevant stakeholders on all internal process ensuring compliance with the company/regulatory standards.

• Responds to queries and requests for information and assistance, interprets and explains procedures and policies pertaining to internal inquiries of management and staff. Participates in developing an excellent understanding of the business environment, internal organization and ways of working for all the staff within the department.

• Responsible to monitor system-organization accuracy of physical and digital records.

• Create language standards and guidelines for existing and new contracts.

• Resolves complex administrative problems independently but ensures that the structure, standards, processes and tools as defined by the company are in place and maintained. Monitor compliance with relevant policies and procedures and sound business practices and provide guidance / interventions / escalate concerns when required. Assess the system of internal controls to recommend and implement improvements.

• Perform other department duties related to his / her position as directed by the Head of the Department

Be part of an extraordinary story:

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.

About You:

• High School Qualification / Vocational Qualification /Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 5 years of job-related experience OR Bachelor’s Degree or Equivalent with Minimum 4 years of job-related experience.

• Should have good experience in contract processing and management

• Candidate should have familiarity with English law contract and aviation contracts or have broad understanding of commercial contracts

• Should be able to analyze data and create meaningful reports

• Should be self-motivated, committed, well-organized, while having a drive to work hard and an eagerness to learn.

• Strong interpersonal skills.

• Effective at managing working relationships.

• Ability to proofread outgoing documents with a high level of accuracy.

• Excellent computer skills, including Microsoft Word, Excel and PowerPoint.

• High level of sensitivity and professionalism.

• Demonstrable planning skills and strong attention to detail.

• Proven abilities to work with cross cultural teams to be able to function as an effective team member.

• Managerial skills - Ability to delegate work, set clear direction and manage workflow. Ability to train and develop subordinates skills. Ability to foster teamwork among team members.

About Qatar Airways Group:

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

How to apply:

If you’re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

https://aa115.taleo.net/careersection/QAExternalCS/jobapply.ftl?langen&job230201